PHI moves outside the primary system
Exports, archives, and partner deliveries create new resting places beyond the EMR boundary.
Use case / HIPAA
Store and transfer PHI in compliance with HIPAA.
Safeguard sensitive healthcare information with Stellarbridge. Securely store patient records, share records with specialists, transfer medical research data in compliance with HIPAA requirements.
REQUEST / 8F24 Share patient archive
A consequential action is evaluated before the file moves.
ActorRecords coordinator
Resourcepatient-records.zip
Policy outcomeALLOW / LOGGED
HIPAA-aligned safeguardsBAA availableEncrypted in transit and at restAudit-ready records
The operating reality
The highest-risk PHI often lives between systems, vendors, and people—not inside the clinical application everyone monitors.
External handoffs lose control
Attachments and permissive links make access difficult to revoke and harder to reconstruct.
Evidence is assembled after an event
Teams discover too late that transport logs do not form a complete custody record.
What changes with Stellarbridge
Govern the workflow, not just the destination.
01 / 03
Intake
Give PHI one governed entrance.
Receive records from patients, providers, and partners without routing sensitive files through inboxes or consumer shares.
- No-account secure intake
- Identity and source captured
- Policy applied at arrival
02 / 03
Use
Limit disclosure to what the work requires.
Scope access and actions at the file level, including controlled viewing and approval for sensitive external movement.
- Least-privilege access
- Secure-view workflows
- Time-bound external delivery
03 / 03
Evidence
Keep the record with the PHI lifecycle.
Uploads, access, policy decisions, transfers, and deletion remain tied to the same attributable history.
- Complete event history
- Integrity and custody evidence
- Configurable retention
Control plane
The evidence is part of the action.
Every request resolves to an attributable identity, an explicit policy decision, and a durable record.
01Safeguard
Encryption and policy apply automatically to protected workflows.
02Access
Authority narrows to the minimum action and resource required.
03Disclosure
External movement can expire, limit, or require approval.
04Evidence
The audit record follows PHI across its governed lifecycle.
From our field notes
Go deeper on the architecture.
01
HIPAA requirements for secure file transfer
A practical map of safeguards, least privilege, and audit artifacts.
Read article 02Archived health data and the storage blind spot
Why PHI archives need the same governance as production systems.
Read article 03Secure Viewer: controlled disclosure
How to enable review without shipping the original file to the browser.
Read articleQuestions
Direct answers.
01Will Stellarbridge sign a BAA?
A BAA is available for qualifying Enterprise deployments and is reviewed during onboarding.
02Does Stellarbridge make us HIPAA compliant?
No product makes an organization compliant on its own. Stellarbridge provides technical and operational safeguards that support your broader HIPAA program.
03Can external recipients send files without an account?
Yes. Governed file requests can collect uploads without requiring the sender to create an account, while preserving the intake record.
See it in your workflow
Trace one PHI workflow from intake to deletion.
We’ll map the actors, disclosures, safeguards, and evidence your organization needs to defend.