Use case — HIPAA

Secure PHI transfer and storage without exposing your organization

Stellarbridge gives healthcare teams a policy-first transfer and storage layer — so PHI moves and rests exactly where it should, with audit trails your compliance team can actually use.

Book a HIPAA demo

We know the pain of forcing email attachments to handle PHI securely.

PHI risk surfaces without proper controls

Email attachments with PHI No access controls. No expiration. No audit trail. Every attachment is a liability waiting to be realized.
Unsecured shared drives Over-privileged access, no chain of custody, no way to prove who accessed what and when.
Uncontrolled external exchange External clinics, labs, and billing vendors operating outside your security boundary.
SOC 2 Type 1 Certified
HIPAA-Aligned Controls
BAA Available
TLS 1.2+ / AES-256
Managed or Self-Hosted

The Problem

A single PHI transfer mistake can trigger audits, penalties, and permanent trust loss.

Healthcare teams need speed. But they can't compromise on access control, traceability, and enforceable governance over every file — in transit and at rest. General-purpose tools weren't architected for this. Stellarbridge was.

HIPAA compliance is not a label — it's an architectural constraint. Stellarbridge provides the controls and evidence to support your compliance program.

01 — PHI Access Controls

PHI access scoped by design, not patched after the fact.

HIPAA's minimum necessary standard is an architectural requirement. Stellarbridge enforces least-privilege access at the file level so PHI never reaches someone who shouldn't see it.

  • Role-aware access policies across internal teams and external partners
  • Time-bound, expiring links for external clinics, labs, and billing vendors
  • Private workspaces that prevent unauthorized lateral access
  • No external accounts required — zero user sprawl

Access Policy — PHI Files

Patient_Records_Q1.zip Controlled
Billing Team · Expires in 48h · 1 download remaining
Lab_Results_AcmeMed.pdf Internal Only
Dr. Chen, Dr. Walsh · No external sharing
Insurance_Claim_Batch.csv Review Pending
Awaiting compliance sign-off · Transfer locked
0Over-privileged paths
100%PHI scoped
02 — Audit Trails

Chain-of-custody records that hold up under scrutiny.

Compliance teams need more than logs — they need a defensible record of every PHI interaction. Stellarbridge captures the full custody chain automatically, from upload through every access, transfer, and deletion.

  • Timestamped records of who uploaded, accessed, downloaded, and deleted
  • Geo and IP metadata on every access event
  • Auto-generated chain-of-custody reports on deletion or on demand
  • Audit logs retained for 3 years, aligned to HIPAA retention requirements

Chain of Custody — Transfer Log

Uploaded by sarah@hospital.org Logged
Mar 18, 2026 · 9:14 AM EST · IP: 192.168.x · Boise, ID
Downloaded by billing@acmemed.com Logged
Mar 18, 2026 · 11:32 AM EST · Secure link · 1 of 3
Deleted — custody report generated Report Ready
Mar 19, 2026 · 8:00 AM EST · PDF auto-exported
3yrLog retention
AutoReport generation
03 — Secure External Exchange

Collaborate with clinics, labs, and billing partners without opening your perimeter.

External collaboration is where PHI exposure most often happens. Stellarbridge's secure link model lets you share with any external party without creating accounts, granting system access, or relying on email attachments.

  • Time-bound, expiring secure links for any external recipient
  • Download limits configurable per transfer
  • No external accounts required — zero user sprawl
  • All external access logged in the same custody record

Secure External Transfer

DICOM_Imaging_Batch.zip Active Link
radiology@partner.org · Expires: 24h · 1 of 1 downloads
EOB_March2026.pdf Expiring Soon
claims@insurer.com · Expires: 2h · Not yet downloaded
Link expired — access revoked Closed
File remains in storage · Custody record preserved
0External accounts
AllAccess logged
04 — Deployment Flexibility

Deploy where your security model requires — managed or fully self-hosted.

For healthcare organizations with specific infrastructure requirements, Stellarbridge offers both managed and self-hosted deployment. Your data, your logs, your infrastructure boundary — with the same policy-first controls either way.

  • Managed SaaS for teams that need speed and simplicity
  • Self-hosted for organizations requiring direct infrastructure control
  • Isolated tenant option for enterprise deployments
  • Configurable retention aligned to minimum necessary access practices
  • Tenant setup in 12–24 hours — nothing to install for end users

Deployment Options

Managed (SaaS) Available
Hosted by Stellarbridge · SOC 2 Type 1 · Fastest onboarding
Self-Hosted Available
Your infrastructure · Full data residency control · BAA included
Isolated Tenant (Enterprise) Enterprise
Dedicated logs, infrastructure layer, dedicated account manager
~24hTenant setup
BAAIncluded

Full Capability Set

Everything needed for HIPAA-aligned file transfer and storage

From policy-driven controls to auditable custody records, Stellarbridge handles the full PHI lifecycle.

PHI Access Controls

Least-privilege permissions and scoped sharing enforced at the file level — not managed as an afterthought.

Audit-Ready Transfer Logs

Immutable event capture for every PHI interaction. Structured for compliance review, not just IT forensics.

Secure External Exchange

Time-bound links for partners, patients, and vendors. Full access logs. No account sprawl.

Clinical Workflow Friendly

Browser-based on desktop and mobile. No client installs. Works across care settings without plugins.

Integration Ready

API access to connect transfer and storage events to your existing governance processes.

Flexible Deployment

Managed or self-hosted. Retention policies configurable to minimum necessary access standards.

Your HIPAA Implementation Plan

Go live quickly with policy-first configuration

Bring security, compliance, and operations stakeholders. We'll map controls to your requirements and get you running.

01

Book a HIPAA workflow demo

Walk through transfer and storage workflows, audit trail structure, and deployment options with our team.

30 minutes
02

Review controls and architecture

We map Stellarbridge controls to your HIPAA requirements — technical safeguards, BAA terms, deployment model, and compliance evidence needs.

Security + architecture review included
03

Launch your compliant workflow

Tenant setup in 12–24 hours. No installs for end users. Policy-first configuration from day one.

Deploy in weeks, not months

HIPAA FAQs

Common questions, direct answers.

Start here if you're evaluating Stellarbridge for PHI workflows. Deeper compliance documentation is available after a demo.

Yes. Stellarbridge is designed for teams handling regulated data with controls that support HIPAA-aligned workflows — including auditable access, encryption in transit (TLS 1.2+) and at rest (AES-256), controlled retention, and chain-of-custody records covering both transfer and storage events.
Yes. A BAA is available for covered entities and their business associates using Stellarbridge to process PHI. BAA terms are reviewed during the compliance walkthrough as part of standard Enterprise onboarding.
Yes. You can enforce private workspaces, scoped sharing, and time-bound transfer links to keep PHI access limited to the right people and prevent unauthorized forwarding or re-sharing. All access events are captured in the audit log regardless of who initiates them.
External partners receive time-bound, expiring secure links — no Stellarbridge account required. Access is logged in the same chain-of-custody record as internal activity. When links expire, access is revoked automatically and the custody record is preserved.
Stellarbridge captures every file interaction — upload, access, download, security changes, and deletion — with timestamps, user identity, and geo/IP metadata. Chain-of-custody reports are auto-generated on deletion or pulled on demand. Audit logs are retained for three years.
Yes. Self-hosted deployment is available for organizations requiring direct infrastructure control and stricter security boundary management. Retention policies are configurable to align with minimum necessary access practices. Contact us to discuss architecture options.
No — and we won't tell you it does. HIPAA compliance is achieved by the covered entity through implemented safeguards, documented processes, and enforceable controls. No software product is inherently compliant. Stellarbridge provides the architecture, controls, and audit artifacts that support your compliance program. Compliance is your outcome. We help you build the infrastructure to achieve it.

Get Started

See how Stellarbridge fits your PHI workflow.

We'll map your current transfer and storage process, identify control gaps, and show a practical rollout path for secure, auditable PHI handling.

Schedule a HIPAA demo

Prefer email? Reach us at contact@stellarbridge.app — typical response within 4 hours.